Is my data secure with WellNotes?

Yes. We sanitize all content before processing, store no patient data on external servers, and enforce row-level security at the database level. Your clinical data stays yours.

How does the note generation work?

You type or dictate brief session observations — key topics, interventions, and client responses. WellNotes expands them into a fully structured clinical note matching your chosen template (SOAP, DAP, BIRP, etc.), using professional clinical language and proper formatting.

How does voice dictation work?

Click the microphone button and speak your session notes naturally. WellNotes transcribes your words and uses them to generate a complete clinical note. You can also upload a pre-recorded audio file. Voice dictation is available on Starter and Professional plans.

What note formats are supported?

We support 15+ formats: SOAP, DAP, BIRP, GIRP, SIRP, PIE, Treatment Plans, Intake Reports, Risk Assessments, and specialized templates for Couples, Family, Child-Family, Addiction, Group Therapy, and Supervision notes.

Is there a free trial?

Yes — every plan includes a 7-day free trial with full access to all features. No restrictions during the trial. Cancel anytime before it ends and you won't be charged.

Can I cancel anytime?

Absolutely. There are no contracts or commitments. Cancel your subscription anytime from your account settings — no questions asked.

How accurate is the AI?

Our documentation engine is trained to generate clinically appropriate language and proper formatting. You always review and can edit notes before saving — you stay in full control of every note.

Do you offer a BAA (Business Associate Agreement)?

Yes. We provide a Business Associate Agreement to all subscribers. We take data security seriously. Contact support@wellnotesai.com to request your BAA.

Does my client data get sent to third parties?

Your session content is processed through a secure API to generate notes, but all content is sanitized of identifying information before it's sent. The AI provider does not use API inputs to train their models. No protected health information is stored on any external servers.

Does WellNotes integrate with my EHR?

WellNotes currently works as a standalone documentation tool. You can copy or export your completed notes directly into SimplePractice, TherapyNotes, or any EHR system. Direct integrations are on our roadmap.

What happens to my notes if I cancel?

Your notes remain accessible for 30 days after cancellation, giving you time to export everything. We also offer a one-click bulk export option so you can download all your notes before your account closes.

Side-by-Side Comparison

WellNotes vs SimplePractice

Last updated: March 2026

Reviewed by the WellNotes Clinical Team

SimplePractice is a comprehensive practice management platform offering scheduling, billing, telehealth, and clinical documentation. It's one of the most popular EHR systems among therapists. Their AI note-taking feature is available as part of higher-tier plans, adding documentation assistance to the existing EHR workflow.

According to the MGMA Practice Operations Survey (2023), the average therapist spends 20+ minutes per progress note. WellNotes generates complete notes in under 2 minutes.

Save $46/mo with WellNotes (notes only)

At a Glance

	WellNotes	SimplePractice
Focus	Mental health documentation	Practice management for health and wellness professionals
Pricing	$38/mo unlimited	$84/mo (Plus plan with AI)
Data Security
Note Formats	10+ mental health formats	Standard EHR templates
Type	Dedicated documentation tool	EHR platform with documentation add-on

Locked to SimplePractice ecosystem

Pricing Comparison

Recommended

WellNotes

$38/mo

Unlimited notes, all formats

Unlimited clinical notes
Secure & private
10+ note formats
PDF & CSV export
Free 7-day trial

SimplePractice

$84/mo (Plus plan with AI)

EHR subscription + AI add-on

Total with AI: $84/mo for EHR + AI notes combined

Cheapest plan: $49/mo (Starter, no notes AI)

Which Is Right for You?

Choose SimplePractice if you...

Practices needing an all-in-one EHR solution
Clinicians who want scheduling, billing, and notes in one place

Choose WellNotes if you...

Need affordable unlimited clinical notes ($38/mo)
Want 10+ mental health note formats
Require strong data security and encryption
Prefer a simple text-based workflow
Clinicians already happy with their EHR but wanting better notes

Ready to Switch from SimplePractice?

Join clinicians who choose WellNotes for clinical documentation. Start your free 7-day trial.

Start Free Trial — $38/mo after

7-day free trial · Cancel anytime · Secure & private

Frequently Asked Questions

Do I need to leave SimplePractice to use WellNotes?

No. WellNotes works alongside SimplePractice. Generate your notes in WellNotes, then paste them into SimplePractice. Many clinicians use WellNotes for note generation and SimplePractice for scheduling and billing.

Is WellNotes cheaper than SimplePractice for notes?

Yes. WellNotes is $38/mo for unlimited notes. SimplePractice requires their $84/mo Plus plan for AI note features — and you still need the EHR for scheduling and billing.

Can I export WellNotes notes into SimplePractice?

Yes. Copy notes directly to your clipboard or export as PDF. Then paste into any SimplePractice note field.

Is WellNotes secure?

Yes. WellNotes is fully secure and private, just like SimplePractice.

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