Document Student Sessions Without Falling Behind on Everything Else
Between classroom guidance, crisis response, and college prep — you barely have time to eat lunch, let alone write session notes. Get FERPA-compliant documentation done in minutes.
7-day free trial · Secure & private
2 min
Average note time
15+
Note formats
Secure
Private by design
7-day
Free trial
Sound Familiar?
These are the documentation frustrations we hear most from School Counselors.
Juggling 300-500 student caseloads with no dedicated time for documentation during the school day
Tracking individual and group sessions while managing crisis interventions, 504 plans, and college applications
Maintaining confidential notes that meet FERPA requirements and protect student privacy
Demonstrating program effectiveness through ASCA National Model outcome data with no built-in documentation tools
How WellNotes Works for School Counselors
Three steps. Under 2 minutes. Done before your next client.
Quick Note Between Students
After a counseling session or check-in, dictate a quick summary — student presentation, topics discussed, any concerns observed, and follow-up needed. Takes 30 seconds.
Get a Structured Session Note
WellNotes generates an objective, properly formatted note with observable facts, your professional assessment, and a clear follow-up plan — no interpretations or biased language.
Save to Your Confidential Records
Export or copy the note to your secure filing system. Documentation stays organized, timestamped, and ready if you ever need to reference a student's history.
Note Templates Built for School Counselors
Every format is structured, clinically accurate, and ready for insurance review or your EHR.
With 400 students on my caseload, I was documenting on sticky notes and hoping I'd remember the details later. Now I dictate between sessions and have real clinical notes that I can actually reference.
David L.
School Counselor — Public High School
Everything You Need, Nothing You Don't
Notes in Under 2 Minutes
Type or dictate a quick session summary. Get a fully structured, formatted clinical note immediately.
Private & Secure
Fully secure and private. Your data is encrypted in transit and at rest. PHI never stored on external servers.
15+ Clinical Formats
SOAP, DAP, BIRP, GIRP, treatment plans, intake assessments, and more — covering every clinical setting.
Simple, Predictable Pricing
$38/mo
Unlimited clinical notes
- All 15+ note formats
- Secure & private
- PDF & CSV export
- Voice-to-note dictation
- No per-note limits
- 7-day free trial
Cancel anytime during trial
Spend Less Time Documenting. More Time on Care.
Join clinicians who document smarter with WellNotes. Your first 7 days are completely free.
7-day free trial · Cancel anytime · Secure & private
Frequently Asked Questions
Is WellNotes secure & private for School Counselors?
Yes. WellNotes is fully secure and private. PHI is sanitized before processing and is never stored on external servers or used to train AI models.
What note formats does WellNotes support for School Counselors?
WellNotes supports SOAP Notes, DAP Notes, BIRP Notes, Child & Family Therapy, Group Therapy, Risk Assessment — and more. Every format is structured, clinically accurate, and formatted for EHR entry or PDF export.
How long does it take to generate a note?
Most clinicians generate a complete clinical note in under 2 minutes. Dictate or type a brief session summary, choose your note format, and get a fully structured note immediately.
Can I export notes to my EHR?
Yes. WellNotes generates notes you can copy directly into any EHR system or export as a PDF or CSV. No proprietary lock-in.