Voice-to-Note: Dictate Therapy Notes with Voice Transcription
Dictate session observations with your microphone or upload audio files. WellNotes transcribes your voice and generates structured clinical notes automatically.
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Voice transcription lets you dictate session observations instead of typing, which can cut documentation time. Speak naturally about what happened in the session, and WellNotes transcribes your audio and uses it to generate a structured clinical note. You can record live through your browser microphone or upload an existing audio file (MP3, WAV, M4A). The audio is sent to a transcription service (OpenAI's speech-to-text) to be converted to text, identifiers are removed from the transcript afterward, and WellNotes does not store the audio. Voice dictation and audio upload are available on Starter and Professional plans and unlock after your free trial ends.
How do you dictate a note?
- 1
Open the Note Editor
Navigate to the Note Editor by clicking "New Note" from the dashboard.
- 2
Click the microphone icon
In the observation input area, click the microphone icon to start recording. Your browser will request microphone permission. Click Allow.
- 3
Speak your observations
Dictate your session notes naturally. Describe what the client reported, interventions used, observations, and next steps. Speak clearly but there's no need to slow down.
- 4
Stop recording
Click "Stop" to end the recording. WellNotes transcribes your speech and populates the observation field automatically.
- 5
Upload audio (alternative)
Instead of recording live, click the upload icon to submit an existing audio file (MP3, WAV, M4A). Transcription works the same way.
- 6
Review and generate
Check the transcribed text for accuracy, make any corrections, then select your template and generate the note.
What tips save time?
- Speak in a quiet environment for best transcription accuracy.
- You can edit the transcription before generating the note if any words were misheard.
- Voice dictation can save time: speak your observations instead of typing them.
Frequently asked questions
Is the audio recording stored?
WellNotes does not store the audio. It is sent to our server and on to a transcription service (OpenAI's speech-to-text) to be converted to text, and identifiers are removed from the transcript afterward. The transcribed text is placed in the Note Editor, and only the resulting note is saved, in your browser.
Can I use voice dictation during the free trial?
No. Dictation and audio upload unlock once your free trial ends and your paid plan begins. During the trial you can type your session observations and generate notes as usual.
Which browsers support voice recording?
Voice recording works in Chrome, Edge, Safari 14+, and Firefox. If your browser doesn't support the Web Speech API, you'll see the upload option instead.
What audio file formats are supported for upload?
MP3, WAV, M4A, and WebM are supported. Maximum file size is 25MB.
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Still have questions? Email our support team (we typically respond within one business day).