About WellNotes

WellNotes is a clinical note writing tool for therapists, counselors, social workers, BCBAs and other clinicians. After a session you type or dictate a short summary, pick one of 15 note formats such as SOAP, DAP or BIRP, and WellNotes drafts a structured note for you to review, edit and copy into your records. It is built and maintained by the WellNotes team.

What WellNotes does, and what it does not

WellNotes focuses on one job: turning your own session observations into a complete note in the format your practice or payer expects. You stay the author. Every draft is yours to review and change before you use it. WellNotes does not record your sessions.

WellNotes is not an EHR. It has no scheduling, billing or client portal, and it works alongside the system you already use. Our guide to using WellNotes with your EHR shows how notes move into SimplePractice, TherapyNotes and other systems.

How clinical information is handled

The full details are in our Privacy Policy. In short:

Saved notes are stored only in the browser you use. They are not stored on, synced with or backed up on our servers, so they are not available from other devices.
The session text you enter is sent to our servers to generate the note and is not stored there. Typed content is sanitized to remove identifying details before it is processed.
Notes in your browser are permanently deleted when you log out, after 15 minutes of inactivity, or when your session ends, which protects clients on shared devices. Copy or export a note to your records before you log out.
Analytics scripts do not load when you open the notes or account pages directly, Meta's automatic event collection is disabled, and no analytics events are sent from the notes, account or dashboard pages. If you arrive from our marketing pages, those scripts stay loaded in your browser tab but send no events from your notes.

Pricing and trial

There are two plans: Starter at $27 a month and Professional at $38 a month with unlimited notes. New accounts start with a 3-day free trial, which needs a card. Voice dictation unlocks once the trial converts to a paid plan. See plans and pricing for what each plan includes.

Free resources for clinicians

Much of the site is free to use without an account:

Clinical note templates with fictional, de-identified examples for SOAP, DAP, BIRP, supervision, group and other notes.
Free note generators: one note every 24 hours, no account, for de-identified details only.
The behavioral health CPT code reference, the BCBA supervision hours calculator and the note format quiz.
Guides on the clinical documentation blog and step-by-step articles in the help center.

How we write our guides

Templates, guides and tool pages are written by the WellNotes team for practicing clinicians. Example notes are fictional and use initials or "Client" instead of names. Billing pages cite AMA CPT and CMS guidance and show the date their billing facts were last reviewed. Payer rules vary, so confirm billing details with each payer. If you find an error, please tell us and we will correct it.

Get in touch

Questions, feedback or a correction? Visit the contact page or email support@wellnotesai.com.